Privacy Policy
Adopted: 5 June 2023
Last reviewed: 2 September 2026
Next review due: 2 September 2027
Introduction
ADHD Pirates CIC respects your privacy and is committed to protecting your personal information.
This Privacy Policy explains:
- what personal information we collect;
- why we collect and use it;
- who we may share it with;
- how long we keep it;
- how we protect it; and
- your rights over your information.
We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and relevant changes introduced by the Data (Use and Access) Act 2025.
For information about cookies and website tracking, please see our separate Website Cookie Policy.
Who We Are
ADHD Pirates CIC is responsible for the personal information covered by this policy.
Our website is:
Our Data Protection Officer is:
Robert Walmsley
Director, ADHD Pirates CIC
Email: hello@adhdpirates.co.uk
You can use this email address for questions or concerns about your personal information.
What Information We Collect
We only collect information that we need for a clear purpose.
Depending on how you interact with ADHD Pirates CIC, this may include:
Contact details
Your name and email address when you contact us, download resources or use our services.
Optional details
Information such as your phone number, communication preferences or other information you choose to provide.
Enquiry information
Information you include when contacting us by email, through our website or in another message.
Service information
Limited information needed to organise and provide our services, including the Executive Function Support Programme.
This may include communication preferences and information about accessibility or support needs that you choose to tell us about.
Safeguarding information
If a safeguarding concern is raised, we may need to record limited personal information, such as the person’s name, the nature of the concern and any action taken.
Website information
Information collected through necessary cookies and, where you have given permission, analytics cookies.
Please see our Website Cookie Policy for more information.
Executive Function Support Programme
ADHD Pirates CIC provides an Executive Function Support Programme for adults with ADHD.
If you take part, we may collect limited personal information needed to organise and deliver the programme.
This may include:
- your name and contact details;
- communication preferences;
- information about any support or accessibility needs you choose to tell us about; and
- limited information needed to support your participation.
The programme is not a clinical treatment service and is not designed to diagnose ADHD or assess clinical effectiveness.
Anonymous Programme Evaluation
We may collect anonymous information to help us understand how the Executive Function Support Programme is working.
This may include:
- brief questionnaires before and after the programme;
- end-of-programme feedback; and
- anonymous follow-up feedback where appropriate.
These questionnaires and evaluation forms are designed not to collect names or other information that identifies individual participants.
We use this information to understand participant experience, explore whether the programme’s intended outcomes appear to be occurring, and identify ways to improve future delivery.
Genuinely anonymous information is not personal data because it cannot be linked back to an individual.
Why We Use Your Personal Information
Data protection law requires us to have a lawful reason for using personal information.
Responding to You
We use information you provide to respond to enquiries, questions and requests.
Lawful basis: Legitimate interests.
Our legitimate interest is being able to communicate with people who contact ADHD Pirates CIC and respond appropriately.
Providing Our Services
We may use limited personal information to organise and provide our services, including the Executive Function Support Programme.
Lawful basis: Legitimate interests.
Our legitimate interest is being able to organise and provide safe and appropriate support to people who choose to use our services.
Health, ADHD and Support Information
Information about health or ADHD may be classed as special category data and receives additional protection under data protection law.
We will only collect this information where it is necessary and appropriate.
Where you choose to provide information about your ADHD, health or support needs, we will only use it where an appropriate additional legal condition applies. This may include your explicit consent or another condition available under data protection law.
Sending Updates
If you specifically choose to receive updates from us, we may use your contact details to send them.
Lawful basis: Consent.
You can withdraw your consent at any time.
Improving Our Website
If you accept analytics cookies, we may use information about website use to understand how people use the website and how it could be improved.
Lawful basis: Consent.
Non-essential analytics cookies are only used where you have given permission through our cookie banner.
Improving Our Services
We may use feedback and other information to understand how well our services are working and where improvements could be made.
Lawful basis: Legitimate interests.
Where possible, information used for evaluation and reporting will be anonymous.
Safeguarding
If a safeguarding concern is raised, we may need to record, use or share limited personal information so that we can respond appropriately and protect the people involved.
The lawful basis will depend on the circumstances and may include a legal obligation, vital interests or another lawful safeguarding basis.
Where safeguarding information includes special category data, an appropriate additional legal condition will also be identified.
Your Data Rights
Under UK data protection law, you may have the right to:
- ask for a copy of your personal information;
- correct inaccurate or incomplete information;
- ask us to delete your information;
- ask us to restrict how your information is used;
- object to certain uses of your information;
- receive certain information in a portable format; and
- withdraw your consent where we rely on consent.
Not every right applies in every situation.
You do not need to work out which legal right applies before contacting us.
Tell us what you would like us to do and we will respond appropriately.
Requests can be sent to:
We may need to confirm your identity before acting on a request.
We will respond without undue delay and normally within one month. Additional time may be allowed in some circumstances, such as particularly complex requests.
Managing Your Cookie Choices
When you first visit our website, our cookie banner allows you to accept, reject or manage non-essential cookies.
You can change your preferences at any time by clicking the blue cookie icon in the bottom-left corner of our website.
Detailed information about the cookies we use and how to manage your choices is available in our Website Cookie Policy.
Sharing Your Information
We do not sell your personal information.
We may share information where there is an appropriate and lawful reason to do so.
This may include:
Service providers
Organisations that provide services needed to operate our website or support our activities.
Funders and partners
We may share anonymous information to demonstrate the impact and effectiveness of our work.
Legal or regulatory bodies
Where we are legally required to share information.
Safeguarding services or authorities
Where necessary to respond to a safeguarding concern or protect someone from harm.
We will only share personal information where there is an appropriate lawful basis.
How Long We Keep Your Information
Personal information
We normally keep personal information for one year after your last interaction with ADHD Pirates CIC unless there is a reason to keep it for a different period.
Safeguarding information
Safeguarding records may need to be retained differently depending on the circumstances.
Anonymous information
We may retain genuinely anonymous information for evaluation, reporting and service improvement.
Programme evaluation
Anonymous evaluation information from the Executive Function Support Programme may be retained to help us understand and improve the programme and demonstrate its overall impact.
Cookies
Different cookies are stored for different periods. Please see our Website Cookie Policy for more information.
We securely delete or dispose of personal information when we no longer need it.
How We Protect Your Information
We take appropriate steps to protect personal information.
These may include:
- password-protected devices and accounts;
- secure cloud storage;
- limiting access to authorised people who need the information;
- securely storing paper records; and
- storing safeguarding and other sensitive information separately or with restricted access where appropriate.
International Data Transfers
Some organisations that provide services to us, including Google, may process personal information outside the UK.
Where personal information is transferred internationally, we will ensure that an appropriate safeguard recognised under UK data protection law is in place.
Further information about Google Analytics is available in our Website Cookie Policy.
Making a Data Protection Complaint
If you are unhappy about how ADHD Pirates CIC has handled your personal information, you can contact:
Robert Walmsley
Director and Data Protection Officer
Email: hello@adhdpirates.co.uk
We will record and investigate data protection complaints and respond without undue delay.
If you find it difficult to make a complaint by email, contact us and we will help you find an accessible way to raise your concern.
You can also complain to the Information Commissioner’s Office.
Visit:
Changes to This Policy
We will normally review this policy annually, or sooner where there is a significant change in our services, data practices, legislation or relevant guidance.
Where a change also affects our Data Protection Policy or Website Cookie Policy, the documents will be reviewed together.
Contact Us
If you have questions about this Privacy Policy or how ADHD Pirates CIC handles your personal information, contact:
Robert Walmsley
Director and Data Protection Officer
ADHD Pirates CIC
Email: hello@adhdpirates.co.uk